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Indiana - Jennings County Recorder Information
The recorder is responsible for maintaining records for real property located in Jennings County.
Deeds and all other instruments, including re-recorded instruments (fee includes 1 oversize page) $25.00
Additional pages exceeding 8.5" x 14" within any document shall be charged: $5.00 each
Mortgages (including Subordinate Mortgages) and re-recorded mortgages $55.00
Mechanic's Lien including one mail out $25.00
Each additional mail out $2.00
Copies 11" x 17" or smaller, per page $1.00
Copies larger than 11" x 17", per page $5.00
Certification of Document $5.00
A self-addressed stamped envelope should be included so that documents can be returned to the appropriate party.
Document Formatting Requirements
* An instrument should consist of individual pages measuring no larger than 8.5 x 11 inches. Individual pages should not be permanently bound or in a continuous form; however, pages of a document may be stapled when presenting for recordation.
* Use white paper of a sufficient weight. Margins should be clear of markings. Use a font size of at least 10 point and black ink.
* On the first and last pages, provide a top and bottom margin of at least 2 inches. Side margins can be at least 1/2 an inch. Subsequent pages can have margins that are a minimum of 1/2 an inch.
* A certificate for the acknowledgment of a conveyance that is required to be recorded, signed, and sealed by the officer taking the acknowledgment shall be written on or attached to the deed. The name of each notary public whose signature is on the instrument should be legibly printed, typewritten, or stamped immediately beneath the signature of the notary public.
* Provide the name and address of the person or governmental agency, if any, who prepared the deed. This information should be legibly printed, typewritten, or stamped at the end of the instrument.
* If submitting an instrument that is a copy, it should be marked as "copy."
* A recorder may accept for recording a deed of partition, a conveyance of land, or an affidavit to transfer real estate only if it has been endorsed by the auditor of the proper county as "duly entered for taxation subject to final acceptance for transfer," "not taxable," or "duly entered for taxation."
* The name of each person executing the instrument should be legibly printed, typewritten, or stamped beneath the person's signature. The name of each person executing the instrument should appear identically in the body of the instrument, in the acknowledgment, in the person's signature, and as printed beneath the signature.
* If there are not corresponding names printed, typed, or stamped underneath signatures, the recorder may still record the instrument if a printed or typewritten affidavit of a person with personal knowledge of the facts is recorded with the document. The affidavit should state the correct name of a person, if any, whose signature cannot be identified or whose name is not printed, typed, or stamped upon the instrument.
* Include the address to which future tax statements are to be mailed. If this address is not a rural route or street number address of the grantee, an address for the grantee must also be provided after the mailing address for statements.
* Documents submitted for recording should not contain social security numbers, unless the number is required by law to be on the document. An affirmation statement is required on documents and should be given underneath the preparer's information at the conclusion of the document. The affirmation statement should read as follows: "I affirm, under the penalties for perjury, that I have taken reasonable care to redact each Social Security number in this document, unless required by law." The name of the preparer of the document should be given after this statement. Labels and stamps can be used for the affirmation statement. The affirmation statement can be given on a separate page attached to the document, which will result in an extra-page fee.
* A conveyance of land may incorporate a recorded reference to a covenant, restriction, easement, or other encumbrance on the use of the land with a clause that is substantially similar to either of the following: (1) "Subject to the (insert type of encumbrance) recorded on (insert the date of recording) in (insert the book and page number on which the encumbrance is recorded or the instrument number upon which it is recorded);" or "Subject to (insert the type of encumbrance) of record."
Sales Disclosure Form:
A Sales Disclosure Form must be completed whenever a conveyance document is filed with the County Recorder. Indiana law requires that a sales disclosure form be reviewed for completeness by the county assessor before it is forwarded to the county auditor. The county auditor may not accept a conveyance if the sales disclosure form is not included with the conveyance document or the sales disclosure form is incomplete and/or not stamped by the county assessor.
A separate sales disclosure form is required for each parcel conveyed, regardless of whether more than one parcel is conveyed under a single conveyance document. However, only one sales disclosure form is required if there is a single conveyance document that conveys two or more contiguous parcels located entirely within a single taxing district. A person filing a sales disclosure form marked only with sales conditions subject to a disclosure filing fee shall pay a fee of $10 to the county auditor.
For more information, see supplemental forms or go directly to http://gatewaysdf.ifionline.org/.
Effect of Recording:
A conveyance of any real estate in fee simple or for life, a conveyance of any future estate, or a lease for more than three years after the making of the lease is not valid and effectual against any person other than (1) the grantor; (2) the grantor's heirs and devisees; and (3) persons having notice of the conveyance or lease, unless the conveyance or lease is made by a deed recorded within the time and the manner provided in the Indiana Statutes.
A conveyance, mortgage, or lease takes priority according to the time of its filing. The document is fraudulent and void as against any subsequent purchaser, lessee, or mortgagee in good faith and for a valuable consideration if the purchaser's, lessee's, or mortgagee's deed, mortgage, or lease is first duly recorded.
§ 33.03 INTERNAL CONTROL STANDARDS.
(A) The acceptable minimum level of internal control standards and procedures developed under I.C. 5-11-1-27(e) by the SBOA contained in the Uniform Internal Control Standards for Indiana Political Subdivisions manual, are hereby adopted by Jennings County and that county personnel receive training concerning the internal control standards and procedures hereby adopted.
(B) Jennings County establishes the following materiality policy under I.C. 5-11-1-10, 5-11-1- 21 and 5-11-1-27:
(1) Materiality, in Jennings County Government, is defined as $500 per occurrence. That is, if one occurrence of a loss or shortage or other irregularity is equal or greater than $500, it must be reported to the State Board of Accounts. The materiality definition is not limited to defalcations or suspicious activity involving only cash or cash transactions. If supplies, equipment or other fixed assets belonging to the County are suspected of being misappropriated or stolen or used in a manner not authorized by Jennings County officials and the value of those supplies, equipment or fixed assets are approximately $500 it should be ignored.
(2) If there is a series of events, within the same office or department that appears to be a structuring event to defraud or misappropriate county funds or property, that even or series of events should be reported.
(C) All erroneous or irregular material variances, losses, shortages or thefts of political subdivision funds or property shall be reported immediately to the State Board of Accounts. For all material variances, losses, shortages, or thefts, the State Board of Accounts shall:
(1) Determine the amount of funds involved and report the amount to the appropriate government and law enforcement officials;
(2) Determine the internal control weakness that contributed to or caused the condition; and
(3) Make written recommendations to the appropriate legislative body or appropriate official overseeing the internal control system addressing:
(a) The method of correcting the condition; and
(b) The necessary internal control policies and internal control procedures that must be modified to prevent a recurrence of the condition.
(D) Pursuant to I.C. 5-11-1-27(l), if any Jennings County employee knows or suspects that other county employees are engaged in fiscal misconduct, it is his/her responsibility to immediately notify their supervisor or the Board of Commissioners or if the supervisor or commissioner is involved the County Attorney, or if the employee has concerns about informing the County Attorney, then the County Auditor and Prosecuting Attorney are to be contacted.
(Ord. 2016-3, passed 5-12-2016)
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Former Jennings County deputy clerk and auditor arrested, accused of stealing more than $60,000
JENNINGS COUNTY, Ind. (Jan. 21, 2016) – Indiana State Police arrested a former Jennings County deputy clerk and auditor in a theft case this week.
Cathy Jo Robertson, 40, North Vernon, was charged with 37 counts of theft and nine counts of forgery following an investigation that started in 2013, when an audit showed money missing from the County Clerk and Auditor offices. Unauthorized checks were also issued while Robertson worked for those offices, police said.
Between January 2009 and April 2011, Robertson diverted more than $61,000 from the Jennings County Circuit Court Clerk’s Office, police said, and transferred it to herself. Between July 2013 and October 2013, she’s accused of forging checks totaling more than $3,500 when she worked for the Jennings County Auditor’s Office.
On Thursday, an arrest warrant was issued for Robertson, who turned herself in at the Jennings County Jail. She’s due in court next month.
Copyright 2021 Nexstar Media Inc. All rights reserved. This material may not be published, broadcast, rewritten, or redistributed.Sours: https://cbs4indy.com/news/former-jennings-county-deputy-clerk-and-auditor-arrested-accused-of-stealing-more-than-60000/
Jennings County Auditor
Popularity:#10 of 42 Auditor Offices in Indiana#49 in Auditor Offices
Jennings County Auditor Contact Information
Address, Phone Number, Fax Number, and Hours for Jennings County Auditor, an Auditor Office, at East Brown Street, Vernon IN.
- Jennings County Auditor
- 200 East Brown Street, # 103
Vernon, Indiana, 47282
- Mon-Fri 9:00 AM-5:00 PM
Map of Jennings County Auditor
View map of Jennings County Auditor, and get driving directions from your location .
Auditor Offices Nearby
Find 4 Auditor Offices within 38.1 miles of Jennings County Auditor.
Find 2 external resources related to Jennings County Auditor.
About the Jennings County Auditor
The Jennings County Auditor, located in Vernon, IN, evaluates the performance of government agencies to ensure the transparency and accountability of Vernon government. The Auditor's Office performs an oversight role, evaluating the integrity of financial operations and compliance with laws, regulations, and rules. The Auditor helps Vernon government agencies by identifying opportunities to increase efficiency and effectiveness. The Auditor also investigates suspected corruption or fraudulent activities.You may contact the Auditor's Office for questions about:
- Vernon government audit reports
- Requesting public records
- Vernon government financial operations
- Acting as a whistleblower
- Government auditing standards in Jennings County, Indiana
- Vernon government financial statements
- Financial investigations and fraud
Auditor Offices near Vernon
Auditor jennings county
Jennings County Auditor
The County Auditor plays the vital role of Fiscal Officer of the County with oversight responsibility of all financial books and records of all county offices. By law the Auditor has oversight of all financial books and records of all officers of the County and is charged with administering the budget.
County government was created as it was determined that it needed a system of checks and balances so as to ensure no one branch of government would be without accountability in complying with the State’s statutes.
County Auditor is responsible for the following duties:
• Prepares and administers accounting records for all county funds
• Audits the records and accounts of the various county departments
• Administers the county budget as approved by the Commissioners Court
• Forecasts financial data for budgetary formulation purposes
• Payroll processing
Other duties or functions that could be delegated to the County Auditor include:
o Budget Officer
o Investment Officer
o Human Resources
o Information technology officer
Not only do County Auditors provide oversight for the public but County Auditors are expected to also assist in ensuring that the State’s counties are able to meet the increasing demands of fiscal accountability in the future.
County Auditors at times walk a narrow path and have a duty to work professionally with each and every elected official and department head and together strive for good county government today and for a better county government in the future.
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